We are looking for an Assistant Procurement Officer who pays attention to details and keeps meticulous records. Your daily tasks include corresponding with vendors regarding purchase orders, drafting and reviewing legal documents, managing the tender process, keeping all necessary records updated. 

You are expected to multitask and deal with government agencies, suppliers and clients in a professional manner.

Job Responsibilities:

Purchasing

• Manage Credit Term Applications with our vendors and keep a proper record in the spreadsheet, keep the Supplier List (Development & Licensing) spreadsheet updated.
• Liaising with vendors for hardware purchasing.
• Keep track of customer payments and maintain daily updates on the PO number tracking sheet, purchasing & billing tracking sheet. 

Legal & Compliance

• Draft and send legal documents for customers with the given template e.g. Non-Disclosure Agreement (NDA), teaming agreement
• Assist with reviewing documents received from different parties including customers, partners, principals. 
• Other compliance documents e.g. KYC, Integrity Declaration/Third Party acknowledgement/COC/ABAC etc. 
• Conduct quarterly check-ins on vendor registration portal and maintain the annual activation of Sistem Tender Online Selangor portal. 
• Conduct daily review of open tender ads on Tender Online Selangor, eP, relevant city council websites. 
• Manage onsite physical submission for public sector clients.
• Keep track of any claim status
• Assist the team with contract management e.g. Letter of Award, bank guarantee, and managing the tender process 

Requirements:

• At least a Diploma graduate in accounting, finance, business administration, or other related business majors. Fresh graduates are encouraged to apply.
• Fluent in English and Bahasa Malaysia.
• Excellent communication, organizational and time-management skills. 
• Proficient in Microsoft Office. 
• Strong attention to detail.

What we offer:

• Attractive and competitive  remuneration package: Salary, Bonus and other benefits (Parking, Medical, Travel etc).
• Young, creative and flexible working environment and culture.
• Long-term career growth or progression in career life.
• On the job training will be provided.